Provencher_Roy is currently seeking a Billing Specialist. This role will offer the successful candidate the opportunity to take on a variety of challenges, including ensuring accurate, compliant, and timely invoicing, while maintaining the integrity of time, cost, and subcontractor data. The Billing Specialist contributes to the financial health of projects by ensuring operational accuracy and supporting teams in administrative and financial processes.
MAIN RESPONSIBILITIES
Billing Management and Preparation
- Prepare, produce, and send invoices based on contractual agreements, milestones, percentage of completion, or deliverables.
- Compile all required data: internal hours, fees, expenses, professional services, supplements, and adjustments.
- Ensure alignment between project progress and the agreed-upon billing terms.
- Follow up on invoices pending approval, correction, or those currently on hold.
Time Entry Control and Validation
- Review and validate timesheets in collaboration with project managers.
- Identify irregularities in time entries and make corrections when necessary.
- Verify compliance with project hour budgets and progress updates.
Subcontractor Invoice Review
- Receive, review, and approve consultant, supplier, and subcontractor invoices.
- Ensure costs align with contractual agreements and actual project progress.
- Process costs in the ERP system and integrate them into internal or external billing cycles.
- Ensure the accuracy of accruals and re-billing.
Financial Follow-Up and Work-in-Progress (WIP) Valuation
- Perform Work-in-Progress (WIP) valuation.
- Ensure consistency between project progress, costs, and revenue recognition.
- Integrate WIP data into billing cycles and financial close processes.
Administrative Support and Process Optimization
- Maintain financial and contractual records that are up to date and compliant.
- Improve administrative and billing processes (ongoing and ad hoc).
- Actively participate in the evolution of tools (ERP, dashboards, workflows).
- Respond to internal requests related to billing, contracts, or project data.
REQUIRED SKILLS
Technical Skills
- Proficiency with accounting and billing software (Intacct, EmployerD, ChangePoint).
- Strong command of Excel (pivot tables, formulas, etc.).
- Solid understanding of billing processes (hourly, fixed-fee, milestone-based).
- Knowledge of architecture, engineering, or similar professional services environments (an asset).
Personal Skills
- Strong attention to detail, reliability, and accuracy.
- Ability to manage priorities and work under tight deadlines.
- Excellent communication skills (written and verbal).
- Analytical mindset and ability to identify and resolve discrepancies.
- Strong collaboration skills with finance and project team
KEY PERFORMANCE INDICATORS (KPIs)
The Billing Specialist is responsible for ensuring:
- Accurate recognition of subcontractor invoices or accruals within the correct accounting periods.
- 100% re-billing of subcontractor costs.
- Compliance with client payment deadlines (90 days).
- Timely transmission of billing information to the collections team.
- Issuance of monthly billing no later than the 15th of each month.
QUALIFICATIONS
- Degree in finance, accounting, or business administration.
- 3 to 7 years of experience in billing or accounting.
- Experience within a professional services firm (architecture, engineering, IT, consulting) is considered an asset.
- Group insurance and health management account
- Annual membership to a professionnal order paid at 100%
- 3 to 6 weeks of vacation
- Flexible 35-hours work weeks and remote work
- Hybrid work policy
- Summer schedule
- Fresh fruits daily
- Telemedecine
Application Form